Community Planning, Regulation and Mobility Committee

the Mayor and City Clerk to sign the Multi-year Governance Agreement with Metrolinx, for the period ending March 31, 2024, with an option to extend until March 31, 2029 subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and Authorize the Manager of Procurement Services to execute future purchases covered by the Multi-year Governance Agreement in accordance with applicable city purchasing policies and by-laws; and Authorize the Transit Maintenance Manager to be appointed to the Project Steering Committee and the Director of Transit to be appointed as an alternate, as outlined in the Multi-year Governance Agreement.

the recommendations contained within Appendix A to city manager's office report CM-27-20 (MDB Insight Report pages 29-31); and Direct the City Manager to work with Burlington Economic Development to implement the recommendations and next steps outlined in the report.

Endorse staff implementation of the document titled Pre-application Community Meeting Protocol attached as Appendix A to community planning report PL-23-20, as amended, by modifying Appendix A to community planning department report PL-23-20 as follows: On page one, in the background section, add the words "the Mayor (or designate)", to the last sentence. Add the words "(or designate)" after "the Mayor" throughout the document. On page 3, in the section describing the distribution of meeting invitations, add "all of council" to get the notification. On page 3, at the end of the section describing notification, add new sentence "The city will review the notice and meeting design, in conversation with the Ward Councillor and the Mayor (or designate), before it is mailed to ensure it contains all relevant details". On page 4, in the section describing introductions at the meeting, add "any other council members present" also be introduced. On page 4, in the Guide to Planning Process section, add "city staff will indicate that residents can subscribe to the development webpage to receive notification when an application is received, any future public meetings, and other details".

Modify Appendix A to community planning department report PL-23-20 as follows: On page one, in the background section, add the words "the Mayor (or designate)", to the last sentence. Add the words "(or designate)" after "the Mayor" throughout the document. On page 3, in the section describing the distribution of meeting invitations, add "all of council" to get the notification. On page 3, at the end of the section describing notification, add new sentence "The city will review the notice and meeting design, in conversation with the Ward Councillor and the Mayor (or designate), before it is mailed to ensure it contains all relevant details". On page 4, in the section describing introductions at the meeting, add "any other council members present" also be introduced. On page 4, in the Guide to Planning Process section, add "city staff will indicate that residents can subscribe to the development webpage to receive notification when an application is received, any future public meetings, and other details".

Receive and file the following 4 items, having been given due consideration by the Community Planning, Regulation & Mobility Committee.

Authorize the Mayor and City Clerk to sign the Multi-year Governance Agreement with Metrolinx, for the period ending March 31, 2024, with an option to extend until March 31, 2029 subject to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and Authorize the Manager of Procurement Services to execute future purchases covered by the Multi-year Governance Agreement in accordance with applicable city purchasing policies and by-laws; and Authorize the Transit Maintenance Manager to be appointed to the Project Steering Committee and the Director of Transit to be appointed as an alternate, as outlined in the Multi-year Governance Agreement.

Adopt the recommendations contained within Appendix A to city manager's office report CM-27-20 (MDB Insight Report pages 29-31); and Direct the City Manager to work with Burlington Economic Development to implement the recommendations and next steps outlined in the report.