Committee of the Whole

section 36.2 of the Procedure By-law 31-2021, as amended, to allow discussion of item 11.5 Motion Memorandum regarding the solar eclipse (COW-04-24) as it was received after the required deadline.

section 36.2 of the Procedure By-law 31-2021, as amended, to allow discussion of confidential Motion Memorandum regarding a human resources matter (COW-06-24) as it was received after the required deadline.

section 45.2 of the Procedure By-law 31-2021, as amended, to allow the staff presentation to extend past 10 minutes for item 8.1 regarding 1200 King Road vision update (ECDEV-02-24)

Approve agenda as amended.

Waive the rules of procedure to permit a change to the approved agenda. Note: this motion was passed on March 5, 2024

Waive the notice provisions as per section 36.4 of the Procedure By-law 31-2021, as amended, to allow confidential Motion Memorandum regarding a personnel matter (COW-07-24) to be introduced without notice. Note: this motion was passed on March 5, 2024

the Executive Director of Community Planning Regulation and Mobility and Executive Director of Community Relations and Engagement to work with the Executive Director of Burlington Economic Development, to report back semi-annually to the Pipeline to Permit Committee on progress for cutting red tape and rolling out the red carpet for investment in Burlington.

a by-law to amend By-law 39-2016, substantially in the form attached as Appendix A to transportation services department report TS-09-24, in the form satisfactory to the Executive Director of Legal Services and Corporation Counsel, or delegate.

the 2024 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in Appendix A of finance department report F-09-24 incorporating a Burlington Downtown BIA members’ levy of $1,012,000; and Authorize the Chief Financial Officer to incorporate the resulting Burlington Downtown BIA tax rates into the 2024 Tax Levy By-Law.

the 2024 proposed budget for the Aldershot Village Business Improvement Area (ABIA) as presented in Appendix A of finance department report F-10-24 incorporating an Aldershot Village BIA members’ levy of $276,000; and Authorize the Chief Financial Officer to incorporate the resulting Aldershot Village BIA tax rates into the 2024 Tax Levy By-Law.

and file finance department report F-15-24 which reports on the 2023 year-end financial position and retained savings disposition; and Direct the Acting Chief Financial Officer to allocate the 2023 retained savings based on the strategy outlined in finance department report F-15-24.

and file office of the city clerk report CL-02-24 providing the delegated authority first quarter report.

a by-law substantially in the form attached as appendix A to office of the city clerk report CL-07-24, being a by-law to amend By-law 40-2021 regarding the appointment of Deputy City Clerks, in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

and file finance department report F-07-24 providing the financial status report as at December 31, 2023.

and file corporate strategy report CS-04-24 providing an update on the progress to date toward implementation of the City’s Housing Accelerator Fund Action Plan.

the City Manager to work with the Executive Director, Burlington Economic Development to report back in Q2 2024 with an update on future investment opportunities on the 1200 King Road site in conjunction with the following: Detailed public presentation on the proposed 1200 King Road land use development concept from Alinea; and Letter of Intent (LOI) between the City, landowner and Burlington Economic Development that identifies the next steps and timing for moving forward with the implementation of the 1200 King Road proposed major community facility/future investment opportunities.

Receive and file city manager’s office report CM-02-24 containing updated information on the Burlington Performing Arts Centre governance review.

the City Manager to work closely with key representatives (board members and executive directors) of both Tourism Burlington (TB) and Burlington Economic Development (EcDev) and report back to the April 2024 Committee of the Whole Meeting – CSSRA, with a recommended governance framework and a 2024 strategic action plan to facilitate a merger of Tourism Burlington with Burlington Economic Development; and Direct the City Manager as follows: To secure necessary external expertise and resources in the upset amount of $50,000 funded from the Tax Rate Stabilization Reserve Fund to assist in the review, strategy development and legislative compliance. To support the established Joint Board Governance Steering Committee comprised of Mayor Meed Ward, chairs of the Burlington Economic Development and Tourism Burlington Board, Councillor Galbraith (Council board representative to TB), Councillor Sharman (Council board representative to EcDev) and additional TB and EcDev board representatives to oversee the development and implementation of the governance framework and strategic action plan. To proceed on the basis of achieving a target date of no later than January 1, 2025 for the startup of the merged independent board inclusive of maintaining distinct Burlington Economic Development and Tourism Burlington brand identities (also informed by the One-Brand project) and integrated business processes.

and file city manager’s office report CM-03-24 providing an update on the regional CAO’s service review process; and Direct the City Manager to report to City Council at their meeting of March 19, 2024, with a further update on regional services review process including prioritization recommendations.

Approve the Strategic Real Estate Acquisition Policy substantially in the form attached as Appendix A to legal department report L-11-24 in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel, City Manager and the City Clerk; and Direct the Executive Director of Legal Services and Corporation Counsel, the City Manager and the Manager of Real Estate to consider and apply the Strategic Real Estate Acquisition Policy contained in Appendix A to legal department report L-11-24 in the exploration and pursuit of strategic real estate acquisition and partnership opportunities, including recommendations to Council regarding same; and Direct the City Manager and the Executive Director of Legal Services and Corporation Counsel to monitor legislation changes related to disposition of surplus school sites and report to Council as warranted with any strategic real estate acquisition and partnership opportunity updates, including recommendations to Council regarding same.

Approve Option 2: Council Composition and Ward Boundary Review, the associated expenditure of $220,000, and the use of the Election Reserve Fund to offset the costs; and Direct the City Clerk to retain an independent consultant to conduct the Council Composition and Ward Boundary Review.

and file finance department report F-08-24 regarding remuneration and expenses paid to Council and appointees for 2023.

and file finance department report F-11-24, which reports on the capital budget variance and project closure as of December 31, 2023.

into closed session on March 4, 2024 at 1:10 p.m. in accordance with the following provisions under the Municipal Act: Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board regarding item 9.3 ; and Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding items 9.4 and 9.5 ; and Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees regarding item 9.6 and 9.10.

into closed session on March 5, 2024 at 1:02 p.m. in accordance with the following provision under the Municipal Act: Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees regarding item 9.11.

and file confidential legal department report L-03-24 providing a status update on the 2024-2025 Insurance Renewal.

and file confidential legal department report L-10-24 regarding a position on a property negotiation.

the Executive Director of Human Resources to proceed in accordance with the instructions sought in confidential human resources department report HR-04-24.

Receive and file confidential Legal Services Department report L-17-24 providing an update on a litigation matter regarding 2020 Lakeshore Road. (L-17-24)

and file confidential Motion Memorandum regarding a human resources matter. (COW-06-24)

and file confidential Motion Memorandum regarding a personnel matter. (COW-07-24)

the Director of Recreation, Community and Culture to retain Tyandaga Golf Course as an 18-hole course as outlined in recreation, community and culture report RCC-04-24 and provide an operational update in 5-years’ time (2029); and Approve a By-law substantially as shown in Appendix C to recreation, community and culture report RCC-04-24, being a by-law to create a Tyandaga Golf Course Reserve Fund and direct the Director of Recreation, Community and Culture to include a 5% surcharge through the 2025 budget that would contribute to the Reserve Fund and the future capital enhancement of the golf course.

the Director of Recreation, Community, and Culture to pilot the supplement the 2024 Canada Day Festival's Firework display with a drone display of $15,000 to be funded from Tax Rate Stabilization Reserve Fund or Cultural Initiatives Reserve Fund and report back on community feedback (SD-05-24) ; and Direct the Director of Recreation, Community and Culture to proceed with the same decision making process regarding air quality and fireworks as decided in 2023 and outlined in recreation, community and culture report RCC-02-24 in consultation with internal and external stakeholders for Canada Day Celebrations in 2024.

the first paragraph of the recommendation and replace with 'Direct the Director of Recreation, Community, and Culture to pilot the supplement the 2024 Canada Day Festival's Firework display with a drone display of $15,000 to be funded from Tax Rate Stabilization Reserve Fund or Cultural Initiatives Reserve Fund and report back on community feedback.'

one time funding for 2024 in the maximum amount of $50,000 from the Green Initiatives Reserve Fund as a fee for services provided by BurlingtonGreen summarized in environment and energy report EICS-01-24; and Direct the Executive Director of Environment, Infrastructure and Community Services to execute a Memorandum of Understanding between the City and BurlingtonGreen outlining the services to be provided in 2024, including performance measures in form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and Consider an ongoing fee for services approach with BurlingtonGreen in the amount of $50,000 per calendar year during the Mayor’s 2025 budget process; and Direct the Executive Director of Environment, Infrastructure and Community Services to report back to the March 19, 2024 Council meeting on options to waive the approximate $12,000 2024 lease payment by BurlingtonGreen for use of the pumphouse. (SD-02-24)

Change the dollar amount in the first and third paragraphs to $70,000.

Change the funding source to the Green Initiatives Reserve Fund.

Direct the Executive Director of Environment, Infrastructure and Community Services to report back to the March 19, 2024 Council meeting on options to waive the approximate $12,000 2024 lease payment by BurlingtonGreen for use of the pumphouse.

and file recreation, community and culture department report RCC-03-24 providing a facility operations update.

Direct the Director of Corporate Communications and Engagement on behalf of Council, to invite the public to join them at Spencer Smith Park to view the total solar eclipse on Monday, April 8, 2024, from 3:00-3:30 p.m. (SD-03-24); and Recess the Committee of the Whole meeting on Monday, April 8 at 2:30 p.m. and reconvene at 3:45 p.m.; and Direct the Director of Corporate Communications and Engagement to: communicate the event on all city community engagement and social media channels, highlighting the necessary safety eye protection measures update the Burlington Beach page promoting this event on eclipse2024.org engage with Burlington Public Library and Tourism & Economic Development to promote the viewing event (SD-03-24); and Direct the Director of Recreation, Community & Culture and the Director of Transportation to: coordinate the event through traffic management and crowd control measures using signage, road or sidewalk barriers promote eyesight safety precautions onsite by distributing certified solar eclipse glasses for members of the public, through partnership with the Department of Physics and Astronomy at McMaster University. (SD-04-24)

a one year pilot incentive program to cover the cost of a building permit for solar system installations in the City of Burlington as described in environment and energy report EICS-02-24; and Direct the Executive Director of Environment, Infrastructure and Community Services to report back before the end of 2024 with an update on the solar incentive program; and Consider ongoing funding to support the solar incentive program to cover the cost of a building permit during the Mayor’s 2025 budget process.

the by-law substantially as shown in Appendix A to environment and energy report EICS-03-24, being a by-law to authorize the imposition of a special charge under the Better Homes Burlington Program in the form satisfactory of the Executive Director of Legal Services and Corporation Council or designate.

the Executive Director, Burlington Economic Development, to report back on developing partnerships with interested institutions and an updated post-secondary attraction strategy in-line with Vision 2050 data on economic and workforce analyses.

the applications submitted by WND Associates Ltd., on behalf of Adi Development Group, to amend the Official Plan and Zoning By-law to permit a mixed-use development comprising three tall buildings with maximum heights of 34, 32, and 30 storeys; and Approve Official Plan Amendment No. 142 to the City of Burlington Official Plan, as provided in Appendix B of community planning department report PL-04-24, to introduce new site-specific policies for the subject lands; and Deem that Section 17(21) of the Planning Act has been met; and Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 142 as contained in Appendix B of community planning department report PL-04-24 to be presented for approval at the same time as the associated by-law to amend Zoning By-law 2020, as amended, for the development proposal (505-01/22); and Approve Zoning By-law 2020.472, attached as Appendix C of community planning department report PL-04-24, to rezone the lands located at 1120 Cooke Boulevard from “MXC-26” (Mixed-Use Corridor – Commercial with site-specific exception 26) to “H-MXC-531” (Mixed-Use Corridor – Commercial with a Holding “H” prefix and site-specific exception 531); and State that the amending zoning by-law will not come into effect until Official Plan Amendment No. 142 is adopted; and Deem that the lands described as 1120 Cooke Boulevard are classified as a Class 4 area as defined by the Ontario Ministry of Environment, Conservation, and Parks NPC

Direct the Director of Community Planning to confirm the prioritization of specific property-based requests as contained in table 1, and to forward this report and any comments from Committee of the Whole regarding the 2023 Regional Allocation Program to Regional Staff; and Authorize the Director of Community Planning to make minor adjustments as part of the subsequent agreement process, where those minor adjustments align with program parameters, the interests of both the Region and the City and where they benefit the administration of the program.

Receive and file community planning department report PL-27-24 providing an update regarding Bill 162, Get it Done Act, 2024.

Receive and file building and by-law department report BB-02-24 providing related information for the 2023 annual building permit revenues and expenses.

Approve a by-law, substantially in the form attached as appendix A to by-law compliance department report BL-03-24, which regulates the distribution of graphic images, otherwise known as the “Graphic Image Delivery By-law”, to require those distributing graphic images in the City of Burlington to enclose images in an envelope or package, in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

Official Plan Amendment No. 141 to the City of Burlington Official Plan, 1997, as provided in Appendix A of community planning department report PL-11-24; and Deem that Section 17(21) of the Planning Act has been met; and Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No.141 as contained in Appendix A of community planning department report PL-11-24.

the proposed amendments to Zoning By-law 2020 as provided in Appendix A of community planning department report PL-13-24; and Enact By-law 2020.469 as contained in Appendix A of community planning department report PL-13-24; and Deem that the amending Zoning By-law will conform to the Official Plan for the City of Burlington.

community planning department report PL-20-24 to the March 19, 2024 Council meeting.

and file the following 22 items, having been given due consideration by the Committee of the Whole.

Waive section 36.2 of the Procedure By-law 31-2021, as amended, to allow discussion of item 11.5 Motion Memorandum regarding the solar eclipse (COW- 04-24) as it was received after the required deadline.

Waive section 45.2 of the Procedure By-law 31-2021, as amended, to allow the staff presentation to extend past 10 minutes for item 8.1 regarding 1200 King Road vision update (ECDEV-02-24)

Direct the Executive Director of Community Planning Regulation and Mobility and Executive Director of Community Relations and Engagement to work with the Executive Director of Burlington Economic Development, to report back semi-annually to the Pipeline to Permit Committee on progress for cutting red tape and rolling out the red carpet for investment in Burlington.

Approve a by-law to amend By-law 39-2016, substantially in the form attached as Appendix A to transportation services department report TS- 09-24, in the form satisfactory to the Executive Director of Legal Services and Corporation Counsel, or delegate.

Approve the 2024 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in Appendix A of finance department report F-09-24 incorporating a Burlington Downtown BIA members’ levy of $1,012,000; and Authorize the Chief Financial Officer to incorporate the resulting Burlington Downtown BIA tax rates into the 2024 Tax Levy By-Law.

Approve the 2024 proposed budget for the Aldershot Village Business Improvement Area (ABIA) as presented in Appendix A of finance department report F-10-24 incorporating an Aldershot Village BIA members’ levy of $276,000; and Authorize the Chief Financial Officer to incorporate the resulting Aldershot Village BIA tax rates into the 2024 Tax Levy By-Law.

Receive and file finance department report F-15-24 which reports on the 2023 year-end financial position and retained savings disposition; and Direct the Acting Chief Financial Officer to allocate the 2023 retained savings based on the strategy outlined in finance department report F-15- 24.

Receive and file office of the city clerk report CL-02-24 providing the delegated authority first quarter report.

Approve a by-law substantially in the form attached as appendix A to office of the city clerk report CL-07-24, being a by-law to amend By-law 40-2021 regarding the appointment of Deputy City Clerks, in a form satisfactory to the Executive Director of Legal Services and Corporation Counsel.

Receive and file finance department report F-07-24 providing the financial status report as at December 31, 2023.

Receive and file corporate strategy report CS-04-24 providing an update on the progress to date toward implementation of the City’s Housing Accelerator Fund Action Plan.

Direct the City Manager to work with the Executive Director, Burlington Economic Development to report back in Q2 2024 with an update on future investment opportunities on the 1200 King Road site in conjunction with the following: a. Detailed public presentation on the proposed 1200 King Road land use development concept from Alinea; and b. Letter of Intent (LOI) between the City, landowner and Burlington Economic Development that identifies the next steps and timing for moving forward with the implementation of the 1200 King Road proposed major community facility/future investment opportunities.

Direct the City Manager to work closely with key representatives (board members and executive directors) of both Tourism Burlington (TB) and Burlington Economic Development (EcDev) and report back to the April 2024 Committee of the Whole Meeting – CSSRA, with a recommended governance framework and a 2024 strategic action plan to facilitate a merger of Tourism Burlington with Burlington Economic Development; and Direct the City Manager as follows:  To secure necessary external expertise and resources in the upset amount of $50,000 funded from the Tax Rate Stabilization Reserve Fund to assist in the review, strategy development and legislative compliance.  To support the established Joint Board Governance Steering Committee comprised of Mayor Meed Ward, chairs of the Burlington Economic Development and Tourism Burlington Board, Councillor Galbraith (Council board representative to TB), Councillor Sharman (Council board representative to EcDev) and additional TB and EcDev board representatives to oversee the development and implementation of the governance framework and strategic action plan.  To proceed on the basis of achieving a target date of no later than January 1, 2025 for the startup of the merged independent board inclusive of maintaining distinct Burlington Economic Development and Tourism Burlington brand identities (also informed by the One- Brand project) and integrated business processes.

Receive and file city manager’s office report CM-03-24 providing an update on the regional CAO’s service review process; and Direct the City Manager to report to City Council at their meeting of March 19, 2024, with a further update on regional services review process including prioritization recommendations.

Receive and file finance department report F-08-24 regarding remuneration and expenses paid to Council and appointees for 2023.

Receive and file finance department report F-11-24, which reports on the capital budget variance and project closure as of December 31, 2023.

Proceed into closed session on March 4, 2024 at 1:10 p.m. in accordance with the following provisions under the Municipal Act: Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board regarding item 9.3; and Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding items 9.4 and 9.5; and Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees regarding item 9.6 and 9.10.

Proceed into closed session on March 5, 2024 at 1:02 p.m. in accordance with the following provision under the Municipal Act: Pursuant to Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees regarding item 9.11.

Receive and file confidential legal department report L-03-24 providing a status update on the 2024-2025 Insurance Renewal.

Receive and file confidential legal department report L-10-24 regarding a position on a property negotiation.

Instruct the Executive Director of Human Resources to proceed in accordance with the instructions sought in confidential human resources department report HR-04-24.

Receive and file confidential Motion Memorandum regarding a human resources matter. (COW-06-24)

Receive and file confidential Motion Memorandum regarding a personnel matter. (COW-07-24)

Direct the Director of Recreation, Community and Culture to retain Tyandaga Golf Course as an 18-hole course as outlined in recreation, community and culture report RCC-04-24 and provide an operational update in 5-years’ time (2029); and Approve a By-law substantially as shown in Appendix C to recreation, community and culture report RCC-04-24, being a by-law to create a Tyandaga Golf Course Reserve Fund and direct the Director of Recreation, Community and Culture to include a 5% surcharge through the 2025 budget that would contribute to the Reserve Fund and the future capital enhancement of the golf course.

Direct the Director of Recreation, Community, and Culture to pilot the supplement the 2024 Canada Day Festival's Firework display with a drone display of $15,000 to be funded from Tax Rate Stabilization Reserve Fund or Cultural Initiatives Reserve Fund and report back on community feedback (SD-05-24); and Direct the Director of Recreation, Community and Culture to proceed with the same decision making process regarding air quality and fireworks as decided in 2023 and outlined in recreation, community and culture report RCC-02-24 in consultation with internal and external stakeholders for Canada Day Celebrations in 2024.

Remove the first paragraph of the recommendation and replace with 'Direct the Director of Recreation, Community, and Culture to pilot the supplement the 2024 Canada Day Festival's Firework display with a drone display of $15,000 to be funded from Tax Rate Stabilization Reserve Fund or Cultural Initiatives Reserve Fund and report back on community feedback.'

Approve one time funding for 2024 in the maximum amount of $50,000 from the Green Initiatives Reserve Fund as a fee for services provided by BurlingtonGreen summarized in environment and energy report EICS-01- 24; and Direct the Executive Director of Environment, Infrastructure and Community Services to execute a Memorandum of Understanding between the City and BurlingtonGreen outlining the services to be provided in 2024, including performance measures in form satisfactory to the Executive Director of Legal Services and Corporation Counsel; and Consider an ongoing fee for services approach with BurlingtonGreen in the amount of $50,000 per calendar year during the Mayor’s 2025 budget process; and Direct the Executive Director of Environment, Infrastructure and Community Services to report back to the March 19, 2024 Council meeting on options to waive the approximate $12,000 2024 lease payment by BurlingtonGreen for use of the pumphouse. (SD-02-24)

Receive and file recreation, community and culture department report RCC-03-24 providing a facility operations update.

Approve a one year pilot incentive program to cover the cost of a building permit for solar system installations in the City of Burlington as described in environment and energy report EICS-02-24; and Direct the Executive Director of Environment, Infrastructure and Community Services to report back before the end of 2024 with an update on the solar incentive program; and Consider ongoing funding to support the solar incentive program to cover the cost of a building permit during the Mayor’s 2025 budget process.

Approve the by-law substantially as shown in Appendix A to environment and energy report EICS-03-24, being a by-law to authorize the imposition of a special charge under the Better Homes Burlington Program in the form satisfactory of the Executive Director of Legal Services and Corporation Council or designate.

Request the Executive Director, Burlington Economic Development, to report back on developing partnerships with interested institutions and an updated post-secondary attraction strategy in-line with Vision 2050 data on economic and workforce analyses.

Approve Official Plan Amendment No. 141 to the City of Burlington Official Plan, 1997, as provided in Appendix A of community planning department report PL-11-24; and Deem that Section 17(21) of the Planning Act has been met; and Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No.141 as contained in Appendix A of community planning department report PL-11-24.

Approve the proposed amendments to Zoning By-law 2020 as provided in Appendix A of community planning department report PL-13-24; and Enact By-law 2020.469 as contained in Appendix A of community planning department report PL-13-24; and Deem that the amending Zoning By-law will conform to the Official Plan for the City of Burlington.

Refer community planning department report PL-20-24 to the March 19, 2024 Council meeting.

Receive and file the following 22 items, having been given due consideration by the Committee of the Whole.