Corporate Services, Strategy, Risk and Accountability Committee

Receive and file finance department report F-06-20 regarding remuneration and expenses paid to Council and appointees for 2019.

Receive and file finance department report F-07-20 providing a financial status report as at December 31, 2019.

Approve the 2020 proposed budget for the Burlington Downtown Business Improvement Area (BIA) as presented in appendix A of finance department report F-10-20 incorporating a Burlington Downtown BIA members’ levy of $815,700; and Authorize the Chief Financial Officer to incorporate the resulting Burlington Downtown BIA tax rates into the 2020 tax levy by-law.

Approve the 2020 proposed budget for the Aldershot Village Business Improvement Area (BIA) as presented in appendix A of finance department report F-11-20 incorporating an Aldershot Village BIA members’ levy of $205,925; and Authorize the Chief Financial Officer to incorporate the resulting Aldershot Village BIA tax rates into the 2020 tax levy by-law.

Direct the Chief Financial Officer to allocate the 2019 retained savings based on the strategy outlined in finance department report F-12-20.

Approve the 2020 Halton Court Services budget as presented; and Contribute $50,000 from net revenues to the reserve fund during 2020 to ensure that requirements of the Reserve Fund Policy are met; and Approve $27,000 for computer hardware and software requirements with costs to be funded through the reserve fund.

Receive and file office of the mayor’s report MO-01-20 providing information on the Mayor’s planned travel in 2020 on behalf of the City of Burlington.

Receive and file corporate communications and government relations report CC-02-20 providing a status update on community engagement.

Endorse the City of Burlington’s high-level corporate strategy workplan as proposed and outlined in appendix A of city manager's office report CM- 08-20.

Direct the City Clerk to complete the review of advisory committees as follows: New Consistency-Based Initiatives: 1. For all existing and future committees, review and create consistent terms of reference that provide standardized information about the role of the committee including:  the general role of an advisory committee, what it is, what it isn’t, and its relationship to council  the unique purpose of the committee  any specific tasks/activities expected to be undertaken by the committee in addition to advice being given to council (for example: public engagement, educational workshops or seminars, cycling or walking tours, etc.)  the expected tenure of committee and whether it will be a) legislated, b) standing (permanent), or c) task-oriented with a sunset provision  a provision for mandated review, whether coinciding with each term of council or some other frequency  details related to chair and membership, including alternates, and terms of office  standardized training and orientation for new and returning members  standardized recruitment and appointment procedures, including a broader range of methods used to recruit/notify the community of opportunities to volunteer  the expected meeting schedule and frequency  related budget, and the appropriate mechanism to request changes to budget  the expected level of administrative support to be provided by clerks and the council-member-designate on the committee  a dispute resolution process  a code of con

Defer staff direction 68 from appendix B of finance department report F- 46-19-2 to the April 9, 2020 Corporate Services, Strategy, Risk and Accountability Committee.

Direct the Executive Director of Environment, Infrastructure & Community Services to review the impact of increasing the gas tax allocation to transit from 75/25 to 70/30.

Direct the Chief Financial Officer to plan a Council Workshop in June of 2020 with the subject matter of “Vision to Focus - Budget 2021”. The purpose is to allow staff and Council the opportunity to collaborate on high level priorities, values and vision leading into the 2021 budget process in an effort to concentrate the focus and priorities of Council.

Direct the Executive Director of Legal Services or her designate to proceed in accordance with the instructions sought in matters 20, 21, 26, 32, 34 and 35 and that the balance of legal department report L-02-20 be received and filed.

Receive and file finance department report F-08-20 providing the contingency report as at December 31, 2019.

Receive and file legal department report L-08-20 providing a status update on the 2020 insurance renewal.

Instruct the City Solicitor or her designate to proceed in accordance with the instructions sought in confidential legal department report L-09-20.

Move into closed session in accordance with the following provisions under the Municipal Act, sections 239 (e) litigation or potential litigation affecting the municipality or local board, including matters before administrative tribunals, with respect to legal department report L-02-20 providing the quarterly litigation update and legal department report L-09-20 providing an update on a litigation matter.

Receive and file the following four items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.