Committee of the Whole

to suspend the rules for section 34.2 of the Procedure By-law 31-2021, as amended, to reorder the agenda. Confidential Items and Closed Session will follow the Statutory Public Meetings and item 11.1 Live and Play Plan – recommendations for future recreation infrastructure needs (RCC-12-24) will follow the Closed Session.

to suspend the rules for section 46.1 of the Procedure By-law 31-2021, as amended, to permit a delegate who registered past the prescribed deadline. Deborah Bartucci, Burlington pickleball association, would like to speak regarding item 11.1 Live and Play Plan – recommendations for future recreation infrastructure needs (RCC-12-24)

the agenda as amended.

the City of Burlington’s enrollment in the new DriveON program to permit the City to continue providing internal motor vehicle safety inspections and certifications for Corporate Fleet, Transit and Fire as outlined in roads, parks and forestry department report RPF-06-24; and Authorize the Director of Roads, Parks and Forestry to execute on behalf of the City Burlington the performance contract and any associated agreements or amendments, between City or Burlington and the Province of Ontario or any third-party vendors approved or required by the Province of Ontario in connection with the DriveON program, including any equipment purchase agreement(s) and/or pre-authorized payment agreements required for the DriveON Program, to the satisfaction of the Chief Financial Officer, the Manager of Procurement Services, and the Executive Director of Legal Services and Corporation Counsel.

the amendment to By-law 42-2008, a by-law to provide for the licensing, regulating and governing of various businesses in the City of Burlington, in order to clarify powers of inspection related to enforcement, as attached as Appendix A to by-law compliance department report BL-05-24, in a form satisfactory to the Director of Legal Services and Corporation Counsel.

and file community planning department report PL-47-24 regarding 2024 Integrated Halton Planning System Memorandum of Understanding.

and direct the Executive Director of Legal Services and Corporation Counsel to prepare and present to Council for enactment a by-law amending By-law 71-2023, the Delegated Authority By-law, Schedule F, Legal Services & Real Estate, Section 14 Leases and Licenses, to permit a rental rate reduction of 20% of fair market value for office leases and licenses with qualifying not-for-profit Team Burlington tenants within 414 Locust Street to the satisfaction of Legal, Realty Services, and Recreation Services.

in principle the 10-year financial strategy presented in finance department report F-24-24; and Direct the Chief Financial Officer to report back as part of the annual budget process, as required on updates to the Multi-Year Community Investment Plan, subject to the availability of future funding opportunities and significant changes in infrastructure needs.

the 2025 Financial Forecast as a budget reference document; and Request the Mayor and Members of Council to consider the contents of the 2025 Financial Forecast including related appendix when preparing and reviewing the 2025 Proposed Budget.

Proceed into closed session on June 11, 2024 at 1:23 p.m. in accordance with the following provisions under the Municipal Act: Pursuant to Section 239(2)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations

the Manager of Realty Services to proceed in accordance with the instructions sought in confidential legal department report L-12-24.

the Executive Director of Legal Services or his designate to proceed in accordance with the instructions sought in matters 15, 17, 29, 30, 37, 41, 44, 45, and 47 and that the balance of L-20-24 be received and filed.

confidential finance department report F-18-24 providing the status report on the contingency reserve – April 30, 2024.

Endorse in principle the Live and Play Plan as presented in Appendix A of recreation, community, and culture department report RCC-12-24 as the guiding document for the future development of park, recreation, and cultural facilities; and Direct the Director of Recreation, Community and Culture to update the plan every five years by way of a council report; and Direct the Director of Recreation, Community and Culture to report back on an implementation plan for the recommendations in recreation, community and culture department report RCC-12-24, a partnership policy and funding options in Q3 2024.

Approve the Festivals and Events Policy in Appendix A of recreation, community and culture department report RCC-13-24; and Direct the Director of Recreation, Community and Culture to apply the Festivals and Events Policy and phased implementation of the event selection criteria as listed in recreation, community and culture department report RCC-13-24; and Amend the Festival and Events Policy in appendix A to recreation, community and culture department report RCC-13-24 to add “and the Festival Events Strategy Team (FEST)” to section three, Application Review under the Application Process and Timelines section on page 5 of the policy.

Amend the Festival and Events Policy in appendix A to recreation, community and culture department report RCC-13-24 to add “and the Festival Events Strategy Team (FEST)” to section three, Application Review under the Application Process and Timelines section on page 5 of the policy.

Direct the Director of Roads, Parks and Forestry to proceed with a pilot program for Greening the Crosstown Trail from Guelph Line to Fisher Ave, as detailed within Option 1 of roads, parks and forestry department report RPF-04-24; and Authorize the Director of Roads, Parks, and Forestry to pursue a grant application through the Canadian Wildlife Federation to offset any and all project related costs; and Direct the Acting Chief Financial Officer to allocate $40,750 from capital account PR0122 and $75,000 from the Tree Establishment and Enhancement Reserve to cover implementation costs for the pilot program.

Direct the Director of Roads, Parks and Forestry to consider options for community gardens in this location as part of the city’s community garden strategy.

Official Plan Amendment No. 2 to the City of Burlington Official Plan, 2020, substantially in the form provided in Appendix A of community planning department report PL-03-24; and Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 2; and Deem that Section 17(21) of the Planning Act has been met; and Approve, in principle , the Major Transit Station Area Community Planning Permit By-law provided in Appendix B of community planning department report PL-03-24; and Direct staff to make the necessary refinements to the Major Transit Station Area Community Planning Permit By-law, including any changes to reflect any modifications as a result of Ministerial approval; and Direct the Director of Community Planning to report back at the July cycle of COW regarding the Community Improvement Plan (CIP) terms of reference as it relates to reflect the City’s unit mix endorsed in the Housing Strategy (three bedroom units) . (SD-12-24)

the Director of Community Planning to report back at the July cycle of COW regarding the Community Improvement Plan (CIP) terms of reference as it relates to reflect the City’s unit mix endorsed in the Housing Strategy (three bedroom units) . (SD-12-24)

the following words in paragraph 2: "to be presented for approval at the same time as the associated Major Transit Station Area Community Planning Permit By-law". In paragraph 4, add the words "in principle" after "Approve" and remove the words "substantially in the form". Remove paragraphs six and seven in their entirety.

the proposed amendments to Zoning By-law 2020 as provided in revised Appendix A of community planning department memo to report PL-45-24; and Enact By-law 2020.478 as contained in revised Appendix A of community planning department memo to report PL-45-24; and Deem that the amending Zoning By-law will conform to the Official Plan for the City of Burlington.

and file the following eight items, having been given due consideration by the Committee of the Whole.

Motion to suspend the rules for section 34.2 of the Procedure By-law 31-2021, as amended, to reorder the agenda. Confidential Items and Closed Session will follow the Statutory Public Meetings and item 11.1 Live and Play Plan – recommendations for future recreation infrastructure needs (RCC-12-24) will follow the Closed Session.

Motion to suspend the rules for section 46.1 of the Procedure By-law 31-2021, as amended, to permit a delegate who registered past the prescribed deadline. Deborah Bartucci, Burlington pickleball association, would like to speak regarding item 11.1 Live and Play Plan – recommendations for future recreation infrastructure needs (RCC-12-24)

Approve the agenda as amended.

Approve the City of Burlington’s enrollment in the new DriveON program to permit the City to continue providing internal motor vehicle safety inspections and certifications for Corporate Fleet, Transit and Fire as outlined in roads, parks and forestry department report RPF-06-24; and Authorize the Director of Roads, Parks and Forestry to execute on behalf of the City Burlington the performance contract and any associated agreements or amendments, between City or Burlington and the Province of Ontario or any third-party vendors approved or required by the Province of Ontario in connection with the DriveON program, including any equipment purchase agreement(s) and/or pre-authorized payment agreements required for the DriveON Program, to the satisfaction of the Chief Financial Officer, the Manager of Procurement Services, and the Executive Director of Legal Services and Corporation Counsel.

Approve the amendment to By-law 42-2008, a by-law to provide for the licensing, regulating and governing of various businesses in the City of Burlington, in order to clarify powers of inspection related to enforcement, as attached as Appendix A to by-law compliance department report BL- 05-24, in a form satisfactory to the Director of Legal Services and Corporation Counsel.

Receive and file community planning department report PL-47-24 regarding 2024 Integrated Halton Planning System Memorandum of Understanding.

Authorize and direct the Executive Director of Legal Services and Corporation Counsel to prepare and present to Council for enactment a by-law amending By-law 71-2023, the Delegated Authority By-law, Schedule F, Legal Services & Real Estate, Section 14 Leases and Licenses, to permit a rental rate reduction of 20% of fair market value for office leases and licenses with qualifying not-for-profit Team Burlington tenants within 414 Locust Street to the satisfaction of Legal, Realty Services, and Recreation Services.

Endorse in principle the 10-year financial strategy presented in finance department report F-24-24; and Direct the Chief Financial Officer to report back as part of the annual budget process, as required on updates to the Multi-Year Community Investment Plan, subject to the availability of future funding opportunities and significant changes in infrastructure needs.

Receive the 2025 Financial Forecast as a budget reference document; and Request the Mayor and Members of Council to consider the contents of the 2025 Financial Forecast including related appendix when preparing and reviewing the 2025 Proposed Budget.

Instruct the Manager of Realty Services to proceed in accordance with the instructions sought in confidential legal department report L-12-24.

Direct the Executive Director of Legal Services or his designate to proceed in accordance with the instructions sought in matters 15, 17, 29, 30, 37, 41, 44, 45, and 47 and that the balance of L-20-24 be received and filed.

Receive confidential finance department report F-18-24 providing the status report on the contingency reserve – April 30, 2024.

Adopt Official Plan Amendment No. 2 to the City of Burlington Official Plan, 2020, substantially in the form provided in Appendix A of community planning department report PL-03-24; and Instruct the City Clerk to prepare the necessary by-law adopting Official Plan Amendment No. 2; and Deem that Section 17(21) of the Planning Act has been met; and Approve, in principle, the Major Transit Station Area Community Planning Permit By-law provided in Appendix B of community planning department report PL-03-24; and Direct staff to make the necessary refinements to the Major Transit Station Area Community Planning Permit By-law, including any changes to reflect any modifications as a result of Ministerial approval; and Direct the Director of Community Planning to report back at the July cycle of COW regarding the Community Improvement Plan (CIP) terms of reference as it relates to reflect the City’s unit mix endorsed in the Housing Strategy (three bedroom units). (SD-12-24)

Direct the Director of Community Planning to report back at the July cycle of COW regarding the Community Improvement Plan (CIP) terms of reference as it relates to reflect the City’s unit mix endorsed in the Housing Strategy (three bedroom units). (SD-12-24)

Remove the following words in paragraph 2: "to be presented for approval at the same time as the associated Major Transit Station Area Community Planning Permit By-law". In paragraph 4, add the words "in principle" after "Approve" and remove the words "substantially in the form". Remove paragraphs six and seven in their entirety.

Approve the proposed amendments to Zoning By-law 2020 as provided in revised Appendix A of community planning department memo to report PL-45-24; and Enact By-law 2020.478 as contained in revised Appendix A of community planning department memo to report PL-45-24; and Deem that the amending Zoning By-law will conform to the Official Plan for the City of Burlington.

Receive and file the following eight items, having been given due consideration by the Committee of the Whole.