Corporate Services, Strategy, Risk and Accountability Committee

Receive and file office of the city clerk report CL-38-22 regarding the investigation from the Ombudsman, file MUN-16507-0222.

Approve the updated Investment Policy as outlined in Appendix A of finance department report F-10-22.

Receive and file finance department report F-39-22 regarding expenses excluded from the budget to meet the requirements of Regulation 284/09 Municipal Act, 2001.

Renew Sun Life as the provider for the city’s group benefits plan including extended health, dental, long-term disability and life insurance for the benefit year December 1, 2022 to November 30, 2023.

Receive and file city manager’s office report CM-29-22 providing status reports for designated corporate projects for the period July through November 2022 as detailed in Appendix A.

Receive the options presented in environment, infrastructure and community services report EICS-21-22 regarding the expansion of the Roads Parks and Forestry /Transit Master Plan and direct the Executive Director of Environment Infrastructure and Community Services to report back in Q2, 2023 with additional design considerations and costing for accommodating the city’s long term operational needs at this location; and Direct the Chief Financial Officer to incorporate the proposed 10-year financial investments required to accommodate the proposed expansion to the Municipal Operations Campus on Harvester Road as part of the city’s long term Multi-year Community Investment Plan (MCIP); and Authorize the Mayor and City Clerk to execute the necessary agreements and other related documents or by-laws between the City of Burlington and the Government of Ontario, in relation to the Investing in Canada Infrastructure Program (ICIP) – Transit Stream, should our application for funding towards the initial phase of the transit facility expansion be successful, to the satisfaction of the Executive Director of Legal Services and Corporation Counsel; and Direct the Manager of Realty to report back to committee as required on related property leasing and/or purchase opportunities consistent with the long-term needs as per the Municipal Operations Campus Study.

Approve the appointments for the 2022-2026 term of office for committee Chairs and Vice Chairs; Deputy Mayor with portfolio; Deputy Mayor for ceremonial and emergencies; and to local agencies, boards and committees as outlined in office of the mayor report MO-03-22; and Direct the City Clerk to amend Schedule C of Procedure By-law 31-2021, as amended, to reduce the Council composition on the Audit Committee from three members of Council to two members of Council, and bring forward an amending by-law to the Council meeting of December 13, 2022; and Direct the City Clerk to draft appropriate amendments to the Procedure By-law 31-2021, as amended, regarding changes to the Deputy Mayor portfolios and election of Chairs and Vice Chairs of standing committees, and report back to the Corporate Services, Strategy, Risk & Accountability Committee by Q1 2023.

Approve the revised 2023 calendar of meetings for Council and standing committees attached as Appendix B to office of the city clerk report CL- 39-22.

Replace Appendix B with a revised 2023 calendar of meetings.

Direct the Chief Financial Officer to consider one-time funding of $200,000 as part of the 2023 budget to support the 2023 external due diligence and project management needs of the Burlington Lands Partnership; and Direct the City Manager and the Director of Community Planning to schedule a Council Workshop for Q2-2023 on attainable housing and partnership options; and Direct the City Manager and the Executive Director of Legal Services and Corporation Counsel to report back in Q4-2023 with a Strategic Land Policy and strategy that includes a municipal policy directive on surplus school sites which will inform the multi-year community investment plan.

Approve the 2023 rates and fees as outlined in finance department report F-24-22, effective January 1, 2023 unless otherwise indicated with the removal of the new park fees outlined on page 20 of the Rates and Fees Schedule and keeping the base park fees for 2023; and Approve By-Law 83-2022, attached as Appendix A to finance department report F-24-22 and repeal By-Law 61-2021 and Amending By-Laws 20- 2022, 28-2022, 41-2022, 60-2022, and 74-2022.

Remove the new park fees outlined on page 20 of the Rates and Fees Schedule and keep the base park fees for 2023.

Pursuant to section 40 (4) of Procedure By-law 31-21 as amended, Council brings forward staff directions 1-33 attached as Appendix A to office of the city clerk report CL-37-22 to be actioned in the 2022-2026 term of Council.

Receive and file building and by-law department report BB-15-22 providing background information for upcoming 2023 budget requests.

Receive and file finance department report F-34-22 providing the status of the reserve for contingencies as at September 30, 2022.

Waive section 10.1 of Procedure By-law 31-2021, as amended, to remove the requirement for the Clerk to conduct an election of Chairs and Vice Chairs of standing committees.

Proceed into closed session in accordance with the following provisions under the Municipal Act: Section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding confidential legal report - triannual litigation update (L-33-22), confidential legal update on a litigation matter re Millcroft Greens, 2155 Country Club Dr. and 4274 Dundas St. (L-49-22), and confidential legal update on a litigation matter, 40-70 Plains Road East (L-50-22); and Section 239(2)(k), a position, plan, procedure, criteria or instruction to be applied to any negotiations

Receive and file the following three items, having been given due consideration by the Corporate Services, Strategy, Risk and Accountability Committee.