Corporate Services, Strategy, Risk and Accountability Committee

Approve the proposed amendment to the Council Member Expense Manual as referenced in finance department report F-41-23.

Approve the single source purchase of Cisco DUO through licensing partner CDW Canada for the term and costing further outlined in this report; and Authorize the Chief Financial Officer to execute the CDW Canada contract as outlined in Burlington Digital Service report BDS-11-23 regarding renewal of Cisco DUO, multifactor authentication service, with the content satisfactory to the Executive Director of Legal Services and Corporation Counsel.

Receive and file clerks department report CL-18-23 entitled Standing Committee Structure Options; and Provide feedback to the Mayor regarding the proposed new Standing Committee structure.

Endorse in principle the final draft 2022-2026 Vision to Focus (V2F) The City of Burlington’s 4-year Workplan contained in Appendix A of the corporate strategy report CS-12-23; and Direct the Executive Director Strategy, Risk and Accountability to report back to the Corporate Services, Strategy, Risk and Accountability Committee meeting on Dec. 4, 2023 with the updated 2022-2026 Vision to Focus (V2F) The City of Burlington’s 4-year workplan.

In the first paragraph, add the words "in principle" after the word "endorse" and in front of the words "the final draft". Add a second paragraph; Direct the Executive Director Strategy, Risk and Accountability to report back to the Corporate Services, Strategy, Risk and Accountability Committee meeting on Dec. 4, 2023 with the updated 2022- 2026 Vision to Focus (V2F) The City of Burlington’s 4-year workplan.

Endorse the new Pipeline to Permit Standing Committee; and Direct the Mayor and City Manager to incorporate input from Council, staff and stakeholders and bring a Terms of Reference to the Nov. 1 Corporate Services Strategy Risk & Accountability Committee for final approval at the Nov. 14 Council meeting.

Direct the City Manager and the Chief Financial Officer to review funding options to assist the Art Gallery of Burlington in their request of $100,000 towards the one-time cost of a Facility Master Plan and Future Needs Feasibility Study; and Direct the City Manager and the Chief Financial Officer to report back at the November 1, 2023, Corporate Services, Strategy, Risk & Accountability Committee with funding options, pre-conditions (ie confirmation of matching funding from other levels of government), and recommended funding. (SD-33-23)

Proceed into closed session on October 4, 2023 at 1:03 p.m. in accordance with the following provision under the Municipal Act: Pursuant to section 239(2)(e), litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding items 5.1, 5.2, 5.3, 5.4 and 5.5. Pursuant to Section 239(2)(a) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees regarding item 5.6.

Receive and file finance department report F-31-23, providing the confidential status report on the contingency reserve – August 31, 2023.

Receive and file matters 1 through 23, 25 and 26, and matters 28 through 43, contained in legal department report L-43-23 providing the triannual litigation update; and Direct the Executive Director of Legal Services or his designate to proceed in accordance with the instructions sought in Matter 27.

Receive and file the confidential verbal update regarding an HR matter (CSSRA- 09-23).

Waive section 36.2 of the Procedure By-law 31-2021, as amended, to allow discussion of item 4.4 Motion Memorandum regarding the Art Gallery of Burlington – Facility Master Plan and Future Needs Feasibility Study (CSSRA- 09-23)